Revised Vetting Procedures

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An Important Message to Parishes, Schools and Diocesan Agencies from the Child Safeguarding and Protection Service

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Vetting Applications
Applications for vetting are submitted electronically in a process known as E-Vetting. The National Vetting Bureau (NVW) is no longer accepting paper applications.

Process
Please see Vetting Invitation (NVB1)form. You should give this to the applicant and ask him or her to complete Section 1 and 2. Please ensure the form is completed fully and clearly. Section 3 is to be completed by you on behalf of the organisation requesting the vetting (parish/school/diocesan agency). At this point in the process you must validate the identity of the applicant (see below).
You should post the original Invitation Form to this office and keep a copy for your files. The applicant will then receive an email from NVB with their online application form (NVB 2). If they do not complete this within 30 days the form becomes invalid and they will have to re-apply.
Please note the Vetting Form (NVB 2) is only issued to the applicant. The organisation (parish/school/diocesan agency) does not have access to these forms.
Email
The applicant must provide a valid email address. If the applicant does not have their own email address they can provide any email that they are happy for their form to be sent to. This can be the email of a friend or family member or one can be provided for them by the organisation requesting the vetting.
The organisation requesting the vetting must also provide an email to be notified of the completion of the vetting. This should not be a public email as it contains sensitive information. It may be advisable to set up a vetting email address to be used for this purpose only.
If the applicant does not have access to an electronic device one should be provided for them for the purpose of completing their application. Staff in Citizen Information Centres and public libraries have also been briefed on the e-vetting process and can provide assistance and access to computers for applicants.

Proof of Identity
At least two forms of identification must be produced to validate the identity of the applicant when completing the application. One of these should be photographic where possible. There is a points system for the verification of identity where 100 points must be reached. Different forms of identification are weighted with a sliding scale of points. Where an individual cannot reach 100 points an affidavit witnessed by a Commissioner for Oaths will suffice. The identity is verified locally (that is, by the parish, school or diocesan agency) and copies of identity are retained locally. Do not send proof of identity to this office unless requested.

Relevant Work
It is now against the law to commence ‘relevant work’, that is, work that involves contact with children or vulnerable persons without first being vetted. Please provide a full description of the role being applied for on the Invitation Form. It is not sufficient to state ‘volunteer’. The role must be specified, such as, ‘Eucharistic Minister’ or ‘Leader of Children’s Choir’. If the applicant carries out multiple roles you should state the one that involves most contact with children or vulnerable adults.

Minors

The legislation is directed at applicants aged 18 years or over at date of signing the form.
Applications can be made for those aged 16 and 17 years of age. The decision to vet 16 and 17 year olds is a policy decision for the organisation in question and this is not a legal requirement.
Where an application is being made for a 16/17 year old the consent of the parent / guardian must also be obtained. This is done by asking them to fill up the form (NVB 3). In addition the email address provided on the vetting invitation form and the telephone no. is the email address and telephone no. of the parent / guardian (not the young person).
Proof of identity must also be obtained for the parent / guardian and the young person.

Re-Vetting

The legislation does not state how often a person should be re-vetted. The NVB recommend anywhere from 1-5 years depending on the nature of the work. Dublin Diocese has a 3year re-vetting policy.
Transitional Arrangements
Diocesan policy is being reviewed to take account of the new legislation. We are aware of the difficulties incurred during the transitional phase of rolling out the new vetting process and appreciate your patience and understanding during this period.

Enquiries to: vetting@dublindiocese.ie
Phone: 01 8087593

NVB 3 Parent Guardian Consent Form

Proof of Identity Check List

NVB1 Vetting Form